Secure Board Communication With Chat, Messaging and Document Systems
To work as a team and to work as a board member, nonprofits require tools that are easy to use and facilitate communication. They often deal with sensitive information that could be disastrous if placed in wrong hands and must be kept secure. Despite the widespread use of digital communication including texting, emails and messaging apps, they aren’t secure enough to be used in board business, making boards at risk of cyberattacks.
Nonprofit board directors are volunteers who bring different experiences, knowledge and skills to boardroomsolutions.org their work. Many board directors also have other careers or jobs. The many responsibilities they have can make it hard for people to communicate with each the other.
The good news is that the right technology can assist. By integrating chat, messaging, and collaboration platform with a document system or board management software, it is able to streamline the flow of information, thus preventing loss and duplication of data. It can also protect against cyberattacks and safeguard confidential conversations and documents.
Volunteer board members are often prominent individuals who have access to highly sensitive information. Hackers target them via ransomware or phishing attacks in which they threat to release sensitive information unless a sum of cash is paid. A board could also face negative consequences from regulatory authorities or loss of trust if sensitive documents are accidentally shared via unsecure channels, such as email or a mobile device. To avoid these issues the ideal solution must include strict cybercheckboxes and an audit trail in order to protect the integrity and confidentiality of data.